How to Handle Unexpected Travel Expenses and Situations
Unexpected travel expenses are bound to happen from time to time, even if you try to be rigorously thorough with your planning.
Here’s the thing.
With inflation and prices increasing all the time, it stands to reason that some things are going to cost a bit more than you realized they would during the planning phase.
Plus, sometimes things come up that you just never would have anticipated.
For example—if a flight gets grounded, and the only alternative flight to the same location costs 4x the original amount, you’re going to find yourself in a situation where figuring out how to pay the extra is your only real option.
The trip needs to happen—and you can’t exactly ‘snap your fingers’ and magically reduce the cost of the alternative flight option.
Thus, the big question then becomes:
“Ok, if unexpected travel expenses and situations are going to happen, how should you handle them?”
This is a great question.
And in this post, you’re going to learn the answer.
Let’s dive into it.
1. Take Stock Of The Situation
The very first step, always, is to take stock of the situation—to gather the details and specifics of the problem so that you can equip yourself with a solution moving forward.
It’s never fun to run into situations where your planned travels are going to cost you so much more than you anticipated.
But taking stock of the situation, and assessing how much extra it is actually going to cost you, is the best way to gather the information that you can use to move forward and handle it.
2. Make A Plan
Sometimes, making a plan for extra travel expenses will involve using some of your ‘extra budget’ to cover the extra.
Or sometimes, you may need to pull cash from other places to make ends meet until you can ‘catch up’ from the setback.
Whatever the situation is, however, the main thing that you need to do is to make a plan for how to proceed.
Stressing over the extra cost or problematic situation isn’t going to get you (or your work team) to the destination anytime sooner.
If you need a little bit of help with the ‘travel expenses’ part of the equation, check out this post for some excellent guidelines.
But at the end of the day, making a plan is crucial.
3. Reconfigure The Budget
Sometimes, unexpected travel expenses and situations require you to reconfigure your current budget and plan.
In other words, that extra-expensive flight cost may require you to cancel a few extra, non-necessary parts of the trip that you were planning on beforehand.
For example—if you were planning a luxurious, fancy dinner on the weekend—but now need to spend that extra money on a more expensive plane ticket, one way to preserve the budget is to cut the ‘luxury’ part out and schedule a ‘sandwich night’ instead.
This might seem like a very specific example—but it just goes to show how you may be able to move things around to create a bigger budget for yourself over time if you encounter unexpected expenses or situations.
4. Remember That It’s All About Problem-Solving And Leadership
Remember—traveling is stressful enough as it is.
So try not to stress yourself (or anyone else) out over the need to adjust the budget.
Remember that leading a successful trip, be it for business or for pleasure, is all about taking responsibility for the problems and doing your best to create solutions.
So try not to let your stress ‘trickle down’ to the people who are with you.
Instead, take charge of the situation, maintain a positive mindset, and attack the problem with a ‘can-do’ attitude.
These types of situations rarely end up being as big a deal as they seem at first.
There you have it.
4 tips for how to handle unexpected travel expenses and situations like a true traveling champion.
Now that you know what to do, all that remains is to get out there and make it happen.
Face that problem head-on, and get it sorted out so that you and your team can get back to the stuff that really matters—making the most of your traveling itinerary.